Job Overview: The Administrative Assistant is a member of the administrative team, responsible for

office management, assisting in daily office needs and managing our company’s general administrative

activities.

Role: Office Management

• Provide administrative support to ensure efficient operation of office

• Answer phone calls, schedule group meetings,

• Manage reception area, and visitors

• Develop and maintain a filing system

• Maintain company SharePoint home page

• Manage third party contractors and providers for office management including cleaning service,

HVAC, Flower Maintenance etc.

• Coordinate fire and evacuation safety procedures for office areas

• Maintain SAP Concur T&E account, and submit all claims through the portal

• Update and maintain office policies and procedures as needed

• Maintain contact lists and employee directory

• Provide administrative support to the CEO and Leadership Team as needed

• Maintain supplies inventory for office, kitchen and shared spaces including conference rooms by

checking stock to determine inventory level, anticipating needed supplies and placing orders for

supplies

• Manage conference rooms and shared spaces and resources in the office area

• Organize company events and outings

Role: Inside Sales Support

• Maintain data in CRM (salesforce) and ERP system, such as contact data, order and delivery

status

• Execute direct mail marketing campaigns using CRM

• Trade show and event coordination (completing registration, shipping materials, etc.)

• Maintain and manage stock of marketing collateral

• Conduct delivery follow-up phone calls/email as part of AB feedback quality system

• Customer service

Requirements:

• 5+ years of administrative experience

• Excellent time management skills and the ability to prioritize work

• Strong organizational skills with the ability to multi-task

• Effective communicator in both verbal and written forms

• Working knowledge of general office equipment

• Proficient computer skills, including Microsoft Office and administrative tools